Join Our Growing Team!

We are excited to announce that Capital Vacations is expanding to Sedona, Arizona! As the fastest-growing company in the hospitality industry, we take pride in delivering exceptional service and unforgettable vacation experiences to our valued members and guests.

Company Overview

At Capital Vacations, our mission is simple: to provide quality vacations to our members and guests. With access to over 90 internal club destinations and thousands of external options, we are committed to excellence in every aspect of our service.

At Capital Vacations, we foster a vibrant work environment that encourages collaboration, personal growth, and success. We believe in empowering our employees with the tools and support they need to thrive, making us a premier choice for those looking to advance their careers in the hospitality sector. Join us and be part of a dynamic team that is passionate about creating memorable vacation experiences for our members.

Position Overview

To support our growth in Sedona, we are currently looking for the right individuals to join our Administrative team. We have the following openings:

• Administrative Manager

• Quality Assurance Manager

• Front Desk / Tour Reception / Gifting

Why Choose Capital Vacations?

At Capital Vacations, we pride ourselves on being an employer of choice within the hospitality industry. Here are just a few reasons to consider joining our team:

• Unbeatable Compensation Plans: Enjoy some of the highest commission rates in the industry, with weekly payouts and opportunities for generous monthly bonuses.

• Comprehensive Training and Development: We provide robust training programs to help you excel in your role and ongoing professional development opportunities.

• Career Advancement Opportunities: We believe in promoting from within and provide clear pathways for growth within the company.

• Supportive Work Environment: Join a dynamic team that fosters collaboration and support, where successes are celebrated together.

• Flexible Work Schedules: We offer flexible scheduling options to accommodate your needs, including the ability to work weekends and holidays.

• Exciting Perks and Benefits: Enjoy a range of benefits including company-paid life insurance, long-term disability, medical, dental, vision coverage, a 401(k) plan, and discounted vacation stays.

Who We’re Looking For

We seek passionate and motivated individuals who thrive in a fast-paced environment and are eager to make a difference. Ideal candidates will:

• Have a positive attitude and a strong desire to succeed.

• Possess excellent communication and customer service skills.

• Be enthusiastic about building relationships and helping others enjoy their vacation experiences.

• Demonstrate resilience and adaptability in a dynamic work environment.

• Be ready to take on challenges and commit to continuous learning and growth.

Administrative Manager Position:

As the Administrative Manager, you will oversee the Administration Department, which includes Guest Services, Tours, Contracts, and Quality Assurance. You will be responsible for maintaining proper sales and marketing procedures across these departments while ensuring exceptional service delivery and compliance with company standards.

Principal Duties and Responsibilities

• Staff Management: Train, motivate, and monitor the Sales and Marketing Administration staff to maintain high performance.

• Budget Management: Collaborate with Sales and Marketing Management to keep the overall site budget within acceptable standards.

• Policy Implementation: Maintain and communicate company policies while implementing them effectively across all departments.

• Reporting: Ensure accurate reports are generated and distributed as directed.

• Integrity Maintenance: Uphold the integrity of Capital Vacations ownership through quality assurance processes.

• Administrative Support: Oversee the processing of contracts, including verification of accuracy, equity reports, and credit applications.

• Customer Service: Provide exceptional service to owners during closings and ensure satisfaction before, during, and after the cancellation period of any purchase.

• Document Management: Ensure all documents are handled correctly and that contract files are prepared for funding and filed in compliance with company policies.

• Issue Resolution: Handle misrepresentation concerns and client disputes, reporting escalated issues to upper management.

• Performance Standards: Maintain a low net cancellation rate and meet closing percentage targets as set by the company.

• General Administrative Duties: Complete administrative assignments in an orderly and timely manner and foster a productive working environment.

Job Requirements

Education and Experience:

• Real Estate License or willingness to obtain one.

• 5-7 years of experience in an office environment or relevant field.

• Experience in the Timeshare industry and administrative functions preferred.

Skills, Knowledge, and Abilities:

• Strong personnel and management skills, with a technical competency in office processes.

• Ability to multitask and adapt in a fast-paced environment.

• Excellent time management, written, and verbal communication skills.

• Diverse knowledge encompassing human resources, contracts, accounting, planning and development, marketing, and record retention.

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and capable of efficient typing.

• Strong customer service orientation and problem-solving skills.

• Flexibility to work additional hours, weekends, and be on-call as needed.

Front Desk / Tour Reception / Gifting Department:

Responsible for providing customer services to guests, undertaking various administrative duties, diffusing conflict, and ensuring an enjoyable experience.

Requires availability during daytime hours – weekends required.

• Greet and check-in guest

• Assist guests with; collecting payments/pre-auth payments; making reservations for entertainment, lodging; and/or planning itineraries for shows, attractions, and restaurants

• Resolve customer complaints

• Run and prepare reports – opening and closing

• Answer phones

• Communicate all pertinent and required information/reports for Management (DOS, DOM, T.O., Admin. Manager, etc.)

• Provide information to guests about the area, including directions and show information

• Work with theater staff, and other vendors to reserve entertainment.

• Distribute vouchers for shows, and restaurants.

• Prepares count and profiles of tours for the entire day

• Updates numbers to Sales Managers as more tours are added

• Communicates with Admin Manager or Leads with unusual tours/gifts

• Maintains clean lobby and refreshment stations.

• Provides final daily breakdown numbers of tours including the type of tours, the arrived tours, no show tours and corrects data entry of these tours to Marketing and Sales at the completion of the day

• Other duties as assigned

Skills, Knowledge and Abilities Important for Members of our Administrative Team:

• Proficient in Excel and Word

• Basic computer skills

• Well organized

• Maintains accuracy

• Excellent customer service skills

• Ability to communicate both written and orally.

• Flexible schedule with the ability to work evenings, weekends and holidays.

To apply for one of these positions, please submit your resume highlighting your relevant experience and skills.

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